The Best Microsoft Teams Copilot Alternatives
Microsoft Teams Copilot ranks #3 of the 28 AI meeting assistants we test. If it is not working for you, here is what to move to, matched to the reason you are leaving.
Last updated October 2026
The strongest overall alternative to Microsoft Teams Copilot is Google Gemini in Meet, which scores 3.7 out of 5 on our 13 weighted criteria against Microsoft Teams Copilot's 3.9. Microsoft Teams Copilot ranks #3 of the 28 tools we test. The right substitute depends on why you are leaving — the table below maps each alternative to the specific weakness it fixes.
What Microsoft Teams Copilot does well — and where it falls short
A genuinely strong, agentic meeting assistant for Microsoft 365 shops, but it is cloud-only, locked to Teams meetings, and the real meeting AI sits behind a paid Copilot license from $21/user.
Worth keeping
- +Native to Teams, no external bot joins the meeting
- +Strong agentic features via the Facilitator agent: live AI notes, agenda tracking, and auto task sync to Planner
- +Deepest integration with Microsoft 365 (Outlook, Word, Planner, SharePoint, grounded in Microsoft Graph)
- +Enterprise-grade compliance: SOC 2, ISO 27001, HIPAA with BAA, and no foundation-model training on your data
Why people switch
- −Cloud-only with no offline mode
- −Works only inside Microsoft Teams meetings; in-person capture needs a Teams Rooms setup
- −The full meeting Copilot needs a paid Copilot license: $21/user/month for Copilot Business (up to 300 users) or $30 for enterprise
- −Limited native reach into non-Microsoft CRMs and task tools
Ranked alternatives to Microsoft Teams Copilot
Google Gemini in Meet
Built-InGoogle's native, bot-free AI notetaker built into Meet and powered by Gemini
For Google Workspace teams, Gemini in Meet is the strongest native notetaker going, but it stays cloud-bound and Google-locked, without the on-device privacy, offline capability, or live coaching that set Hedy apart.
Zoom AI Companion
Built-InZoom's built-in AI (formerly branded AI Companion), now reaching beyond Zoom meetings
No longer Zoom-only, and no longer branded AI Companion: Zoom's built-in AI is a credible agentic assistant, but it stays cloud-bound and lacks the on-device processing and live coaching that set Hedy apart.
Hedy
Editor's Pick On-DeviceAI meeting coach with full on-device AI and real-time intelligence
The only meeting assistant among the 28 we tested with a built-in option to run its entire AI pipeline (transcription, summaries, and real-time coaching) on-device on supported hardware, making it the privacy and reliability leader for 2026.
MacWhisper
On-DeviceLocal transcription app for Mac and iOS with on-device Whisper and Parakeet models
A fast, private transcriber that has grown toward a lightweight meeting assistant for Apple users, though it still stops short of real collaboration or cross-meeting intelligence.
Otter.ai
CloudReal-time transcription and agentic meeting AI for teams
A powerful, increasingly agentic cloud platform for teams who prioritize collaboration and live AI over on-device privacy.
Fellow
CloudPrivacy-forward AI meeting assistant with botless recording and an AI Chief of Staff
A privacy-forward AI meeting assistant that captures meetings without a bot and surfaces answers across all of them through its Ask Fellow agent.
Microsoft Teams Copilot alternatives at a glance
| Tool | Bot-free option | AI on device | Works offline | Trains on your data | Free plan |
|---|---|---|---|---|---|
| Microsoft Teams Copilot | Yes | Cloud | No | No | None for meeting AI; Copilot Chat only, with limited in-meeting access |
| Google Gemini in Meet | Yes | Cloud | No | No | None |
| Zoom AI Companion | Yes | Cloud | No | No | Basic: AI summaries and in-meeting questions for 3 hosted meetings/month, 3 My Notes uses, 20 AI queries; 40-minute meetings |
| Hedy | Yes | Full pipeline | Yes | No | 5 hours of meetings per month; real-time coaching for the first 30 minutes of each session |
| MacWhisper | Yes | Full pipeline | Yes | No | Free forever with smaller Whisper models and unlimited local transcription |
| Otter.ai | Yes | Cloud | No | Yes | 300 min/month, 30 min per conversation, 3 lifetime imports, 25 most recent conversations, about 20 AI Chat queries |
| Fellow | Yes | Cloud | No | No | Up to 5 seats; 5 AI notes and 5 recordings per user, lifetime |
From the Key Facts we verify for every review. See the full fact sheet.
Which alternative fixes which problem
| Alternative | Score | Beats Microsoft Teams Copilot on | Pricing |
|---|---|---|---|
| Google Gemini in Meet | 3.7 | Pricing & Value (4 vs 3) | No free tier; from $14/user/mo |
| Zoom AI Companion | 3.7 | Pricing & Value (4 vs 3) | Free tier available; paid from $14.16/mo |
| Hedy | 4.7 | Offline Capability (5 vs 1); Privacy & Data Security (5 vs 3); Pricing & Value (5 vs 3) | Free tier available; paid from $12.99/mo |
| MacWhisper | 3.9 | Offline Capability (5 vs 1); Privacy & Data Security (5 vs 3); Transcription Accuracy (5 vs 4) | Free tier available; paid from €65 one-time |
| Otter.ai | 3.9 | Transcription Accuracy (5 vs 4); AI Analysis Quality (5 vs 4); Integration Ecosystem (5 vs 4) | Free tier available; paid from $16.99/mo |
| Fellow | 3.9 | Privacy & Data Security (4 vs 3); Recording Method (5 vs 4); Integration Ecosystem (5 vs 4) | Free tier available; paid from $7/mo |